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EndNote: Backing Up

Using EndNote to manage your bibliographic information.

Hints and tips

Every time you make a backup copy of a library - it keeps the same file name and adds copy - so you could end up with ......copy.copy. When you save a copy either rename your EN library with a unique name or add the date after copy so you know when you made a copy.

When working with EN files it is the same process as working with other files - EN will overwrite files with the same name or create a new file when the name of the file is unique.

Synchronizing (Sync) your EN library to EN Online is another option. This will allow you to automatically backup any changes you make to your EN library and also sychronize to another computer.
See EndNote Online in this guide.

Saving an EndNote library

Your EndNote library is saved when you create it. This is made up of 2 files. One is the library name.enl file, the other is the library name.data folder. You will open and work with the .enl file but the .data folder will contain any pdfs stored in your library, the trash file, groups, term lists, etc. It is important and must not be removed or renamed unless you are deleting your library.

      

There are 2 options to make a backup copy of your EN library:

  • Save a copy - this is found under the File menu in the EN library - this option will make a copy of your .enl file and .data folder. The default name of the files will be the same as the original with the addition of copy . Choose the computer location where you want to save it.

 

  • Save as a compressed file -  this will compress/zip up both files into a single file (.enlx). This also gives you the option of saving or emailing it; with file attachments or without; the whole EN library or just the references in a group or selected references. This is the preferred option if saving to an external drive such as a USB. To unzip/decompress this file - simply click on it to open it.  

        

Creating and Backing Up an EN Library