In addition to storing references in your EndNote library, you can also attach different types of files to a reference - most usefully, the full text of articles in PDF format.
There are several ways of doing this:
Instructions and tips for each method can be found below.
You can manually attach a file (from wherever you have saved it) to a reference in the EN library.
Select a reference in the EN library - from the top menu click on References - File Attachments - Attach File. You can attach a pdf or any other file type including Word doc, Excel spreadsheet, etc.
The file icon and name of the file will appear in the EN library reference in the File Attachments field. These files are stored with your EN library in the .data file that forms part of your EN library - see video on the importance of the .data file
Note: Use the Figure field to attach a graphic picture or file that you want to insert individually into a Word document using Cite While You Write. You can attach more than 1 file to any of the references (attach file) but you can only attach 1 figure to each reference (attach figure).
When selecting a file to attach manually to the EndNote reference note the check box along the bottom titled, "Copy this file to the default file attachments folder and create a relative link." This gives you the option to:
Tick (select) the check box to copy the original file and place a copy in the .data folder that is part of your EndNote library (default).
Untick (deselect) the check box to create a link to the original folder where the file is stored.
Rename PDFs option allows you to rename PDFs already attached to your references.
See also the section on PDF Handling under Managing References in this guide.
This feature allows you to import individual pdf files or folders of pdf files into your EndNote library. However the pdf must be in the correct format for EN to do this as it uses embedded DOI information.
N.B. This method will not always be successful - you may only import the pdf without any bibliographic information - the entry will look like this:
<Name of file.pdf>
When this happens you can delete this reference and search for it in a database to import it into your EN library or you can manually fill in the necessary information in the reference fields - you can also copy and paste into the EN fields the information from the pdf which will be attached.
You can set up a folder to automatically import PDFs whenever EndNote is opened.
You simply put PDFs that you want included in your EndNote library into the folder and next time EndNote is opened the PDF is imported and EndNote tries to create a record for the article.
Here is a short video PDF Auto Import Folder to show you how to accomplish this.
EndNote's find full text feature will search the Internet, download and attach full-text pdfs to selected references. You can optimise this feature by setting preferences specific to the University of Adelaide.
To do this:
Open URL Path: http://adelaide.hosted.exlibrisgroup.com/openurl/SUA/SUA_SERVICES_PAGE
Authenticate with URL: http://proxy.library.adelaide.edu.au/login
Select the references in your EN library that you want to attach pdfs to (make sure they are highlighted) - from the top menu select References - Find Full Text - Find Full Text. If you are working off campus you may be asked to authenticate - use your University of Adelaide login.
You can also use the shortcut icon on the menu bar to do this.
You may not be successful in finding pdfs for all your journal articles - the results are displayed in the left panel of the EN library
The references with found pdfs will have a paper clip symbol displayed next to those references in your EN library.
This method will not work for all PDFs - success rate will be better for recently published PDF files where the DOI is embedded in the document.
It will always import the PDF - one option is to then manually enter the required data in the EN library fields or copy and paste the information which will be found in the PDF preview window at the bottom of your EN library.