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EndNote: Adding references manually

Using EndNote to manage your bibliographic information.

Hints and tips

  • Author field - Author names can be entered either first and middle name and then last name (family name) or they can be entered as last name, then a comma, then the first and middle names (or initials) - e.g. John Robert Smith OR Smith, John Robert OR Smith, J R
    Each author must be on a separate line

    Enter Corporate authors with a comma at the end - e.g. University of Adelaide,
    Enter 2 commas to separate a department from the organisation - e.g. Department of Health Science,, University of Adelaide


  • Journal - journal name is usually added in headline style capitalization e.g. Journal of Medical Science


  • Title - generally entered in sentence case - e.g. Supersize me: is a big Australia good for our health? - check the requirements for your style e.g. APA requires the word after a colon (:) to start with a capital, Harvard and Vancouver styles do not.


  • Keywords - these are like subject words that you can use to tag your reference - separate them with a semicolon(;) OR a backslash (\) OR a new line


  •  File attachments - attach files you have stored on your computer or hard drive by selecting References - File Attachments - Attach File

Manually adding references to an EndNote library

There are many ways to build your EndNote library - one way is to enter your references manually. You may also need to correct or complete the data in references which have been imported.

The Sample Library

There is a sample library in the EndNote Examples folder within the EN program folder on Windows or within the EN application folder in Applications on a Mac - you can use this to see how references should be entered in an EN library.

Referencing Guides Examples

The Writing Centre at the University of Adelaide has produced Referencing Guides to some of the common styles used at this University. You can see examples of how these references should be entered into an EndNote library to produce the required bibliography in that style. Refer to Styles in this guide.

Manual data entry