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EndNote: Adding references manually

Using EndNote to manage your bibliographic information.

Manually adding references to an EndNote library

There are many ways to build your EndNote library - one way is to enter your references manually. You may also need to correct or complete the data in references which have been imported.

Manually creating a new reference

  1. From the References menu, click New (CTRL-N) or  on the toolbar.
  2. Choose Reference Type, e.g. Book or Journal Article
  3. Enter the author's name, e.g. Beezhold, B. L. then press Enter.
  4. Enter subsequent authors on a separate line.

  1. Move to subsequent fields by pressing the Tab key.
  2. Continue until all information has been entered.
  3. Click Close Reference under File, or CTRL–W or click on the X in the right-hand corner of the New Reference window.
  4. Click New (CTRL-N) to begin entering the next reference. Don’t forget to select the appropriate Reference Type for each new reference.

Manual data entry

Author names and other fields

Author names

  • It is best to input the author’s name with the Last Name first, followed by a comma, then all other names in full. EndNote can generate initials in your bibliography if required.

  • If there is more than one author, enter each name on a new line.

  • When entering corporate authors, put a comma after the name: e.g. Amnesty International,

  • If an organisation has a comma in its name, place another comma next to the first one and don’t put a comma after the name: e.g. Department of Health Science,, University of Adelaide

NB It is important that you are consistent with entering the author's name if there is more than one reference by the same author (which is why entering full first names is preferable). Inconsistency in entering author’s names can cause unwanted initials in in-text references in your document.

Journal
Journal name is usually added in headline style capitalization e.g. Journal of Medical Science

Title
Generally entered in sentence case - e.g. Supersize me: is a big Australia good for our health? - check the requirements for your style e.g. APA requires the word after a colon (:) to start with a capital, Harvard and Vancouver styles do not.

Keywords
These are like subject words that you can use to tag your reference - separate them with a semicolon(;) OR a backslash (\) OR a new line

File attachments
Attach files you have stored on your computer or hard drive by selecting References - File Attachments - Attach File

Hints and tips

The Sample Library

There is a sample library in the EndNote Examples folder within the EN program folder on Windows or within the EN application folder in Applications on a Mac - you can use this to see how references should be entered in an EN library.

Referencing Guides Examples

The Writing Centre at the University of Adelaide has produced Referencing Guides to some of the common styles used at this University. You can see examples of how these references should be entered into an EndNote library to produce the required bibliography in that style. Refer to Styles in this guide.