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EndNote: Term Lists

Using EndNote to manage your bibliographic information.

Term Lists

Term lists are like authority files - by default term lists for Authors, Journals, and Keywords are already set up when you create a new library. You can access the term lists from Tools - Open Term Lists in the top menu.

As you enter new references into your library - EndNote automatically updates the term lists so that the Authors, Journals, and Keywords lists include all the author names, journal names and keywords entered into your references. When you enter a new term into any of these 3 fields - EndNote attempts to autocomplete it for you. New terms appear in red text in your references and will be added to the term lists when you close or save the reference.


Editing Term Lists

Any term in a term list can be modified or deleted without affecting any of the references in the EN library.

  • From Tools menu, select Open Term Lists and select the list that needs to be modified
  • Select a term in the list and click Edit Term
  • Change the term as needed and click OK - this replaces/modifies the original term in the term list

N.B. Editing a term in a term list does not change all occurrences of that term in your library. Use the Find and Replace command from the Edit menu to find the old term in your references and replace it with the new one.


Hints and tips

  • Term lists are stored with the library and therefore are specific to each library
  • A library must be open before you can edit its term lists
  • Terms can be copied from one list and pasted into another
  • New terms to be added to your term lists will appear in red text
  • Term lists can be set up for other fields in your EN library
  • Use the edit term/delete term when you have multiple variations of the same author's name - you will then need to locate and change the author's name in the references - use the Find and Replace command from the Edit menu.
  • Journal names can be individually edited in the Term Lists - Journals OR you can import lists of journals from different disciplines with their abbreviations - see Journal Names in this guide.

Journal Titles and PubMed

PubMed sends abbreviated journal titles to EndNote. While this is useful for some citation styles, for other styles such as Harvard or APA  it doesn't allow the full titles of journals to be displayed in bibliographies. Here is a short video on how to ensure that you can have either full journal titles or abbreviated journal titles in your bibliographies.