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EndNote: Formatted vs Unformatted citations

Using EndNote to manage your bibliographic information.

Hints and tips

Changes to in-text citations must be done individually.

 Instant formatting is a feature that you can turn on and off - it is found on the EN X7 tab on the ribbon in Word.

When to use Unformatted citations?

  • When working with a very long document - adding a lot of references to your paper can slow down your work
  • If you use track changes - this also uses coded fields and can conflict with EN citations
  • If you are cutting and pasting from within the same document or different documents that share the same EN library
  • If you are writing individual chapters for your thesis EN will list your bibliography at the end of every chapter - when you combine your chapters you will want the blibliography to be at the end of the whole document

Formatted Citations

Formatted citations are finished or final citations. Depending on which referencing style you are using they could look like this:

(Author, year)


(1) or [1] or ¹

To edit/change or add data - DO NOT alter the in-text citations directly instead use the Edit and Manage Citation(s) option to:

  • exclude the year
  • exclude the author
  • add page nos
  • cited by/cited in (use the prefix box)

You can also change the default format of your in-text citations to any of these options:

If you need to make changes to your in-text citation or your references/bibliography (e.g. spelling, incorrect reference type, incorrect data entered) - edit the reference in your EN library and then use the Update Citations and Bibliography option to automatically make these changes to your document.

Unformatted citations

Unformatted citations are temporary citations or placeholders. No matter what style you are using they always look like this:

{Author, year #no.}

They are enclosed by curly braces, have the first author's surname, the year, and the #no. which refers to that number in the EN library. No bibliography/reference list is produced.

 To edit/change or add data to these temporary citations you can do it manually - carefully delete/add data but make sure that the comma (,) and #no is left intact:

{Author, year #5, p. 56} - here I have added a comma and the page number

{see also\Author, year #5} - here I have added see also to appear inside the brackets before the author.

 To update these temporary citations to Formatted citations - select Update Citations and Bibliography from the menu.