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Research Data Management: Share your data

figshare data repository

The University has chosen figshare as the default institutional data repository, and it is now available for staff and research students. Find out more at the University's figshare website.

Sharing and publishing data

This page provides information on sharing and publishing your data.

By making your data available, you increase discoverability of your research and allow others to cite your data.

Publishing data also provides enhanced credibility for your research outcomes, because the data is available for access and analysis by others. It also provides opportunities for other researchers to build on your data, leading to new research outcomes.

Also consider the data sharing requirements in your research funding rules; and if you are publishing an article, check the publisher's data sharing policy.

There are a number of ways to publish your data, including

  1. Deposit datasets in an online repository (see below for further information)
  2. Submit the data for publication in a data journal. Read more about data journals in the Data Journals Guide from the Australian National Data Services.

Data repositories

There are numerous online data repositories, some of which may allow you to deposit your data. Visit re3data.org Registry of Research Data Repositories to learn more.

There may be standard repositories used in your area of research. For example, see the PLOS and Springer Nature list of recommended repositories below

Some examples of repositories include:

As with other tools and resources, be sure to check the terms and conditions before use, including any costs associated with depositing data.

Research Data Australia (RDA) is a discovery service for the Australian Research Data Commons. View the University of Adelaide's contributions.

To contribute a record of your data to RDA, deposit your data at adelaide.figshare.com, or create a metadata-only or linked record. See the University's figshare page for more information. 

Data repository selection criteria

When choosing an appropriate repository for research data, consider the following:

  • Is the repository suitable for the type of data? Is it generalist of subject specific?
  • Is the repository recognised within the research discipline?
  • Is the repository recommended by a funder or publisher?
  • Who is the repository's audience?
  • How established is the repository and how many datasets does it already include?
  • How is the repository sustained? Is there ongoing funding and support?
  • What is the repository's preservation policy or plan?
  • Does the repository apply a license to the data?
  • Are the terms and conditions of deposit acceptable and consistent with the data management approach?
  • Is there an embargo option?
  • Does the repository use appropriate metadata elements to ensure discoverability of the data?
  • Does the repository provide a persistent identifier for the dataset, such as a Digital Object Identifier (DOI)?
  • Does the repository claim any rights or ownership of the data?
  • Does the repository allow download and re-use of the data?
  • Can the data be cited?
  • Is there an associated cost?
  • Will the data repository accept your data?

Retention and disposal

Your research data needs to be stored at the conclusion of your project regardless of whether you intend to share it. The Australian Code for the Responsible Conduct of Research provides guidance on how long research data should be retained. In general the minimum recommended period is five years from the date of publication, however in some cases the data should be kept for longer. The State Records Act General Disposal Schedule 24 also covers retention and disposal requirements for university records, which include research data.

If you are a Higher Degree by Research student, the University of Adelaide requires you to deposit research data and primary materials with the University. Visit the Research Student Handbook for further information.

Research data and primary materials should be disposed of in a secure and safe manner.

Digital Object Identifiers

Licensing

ANDs recommends that you license your data collections for reuse. A license makes the terms and conditions of reuse clear, and makes it easier for others to identify how they may use your data.

If you have incorporated data from elsewhere in your research, the terms and conditions under which it was made available may also impact on how you license the data.

Open data can be licensed using a Creative Commons license. For further information, visit the Australian National Data Service's Copyright, Data and Licensing guide.

AusGOAL, or the Australian Governments Open Access and Licensing Framework, is another licensing framework you may wish to consider. Visit the AusGOAL Research Data Licensing FAQs for further information.

Citing

If you are reusing data, or if your data is used by others, it should be cited.

For further information on data citation read the ANDS Data citation guide or the Digital Curation Centre's Cite datasets and link to publications guide.

If you publish an article and have published the data separately, remember to cite your dataset in your article!