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Guidance on using EndNote software at the University of Adelaide

Adding citations to a Word document from an EndNote library.

In your Word document, click on the EndNote tab and select the referencing style you want to use (this can be changed at any time).

Screenshot of Microsoft Word Cite While You Write feature.

 Insert a citation

  1. Open your EndNote library that contains the references you want to cite.
  2. Open a document in Word (it is important to do it in this order the first time you use Word with EndNote, even after an upgrade).
  3. Position the cursor in the paper where you intend to insert the citation.
  4. From the EndNote tab in Word, select Insert citation Screenshot of the EndNote Insert Citation icon in Word. (on the Mac just click the magnifying glass).
  5. Enter identifying text in the appropriate reference, for example, Campbell.

  6. Click on Find. Select the appropriate reference from the results and click on Insert.

This will automatically create both an in-text reference and a bibliographic entry.

An alternative method is to go to your EndNote library and highlight the appropriate reference(s), then Insert citation(s) into your document.

If you are using EndNote 20, you will need to highlight the reference(s) you want to insert and select from the main menu: Tools > Cite While You Write [CWYW] > Insert Selected Citation(s), or Alt+2.

Screenshot demonstrating inseting a citation from EndNote to Word (in EN).

You can do this from EndNote if you are confident your cursor is in the right place, or return to your document and click on Insert Citation then Insert Selected Citation(s).

This will automatically create both an in-text reference and a bibliographic entry.

Inserting multiple citations

  1. You can insert multiple citations by using the Find citation feature as described above   
  2. Select multiple references from your EndNote library by holding down Ctrl while clicking on the required references (OR Shift and click to select a continuous range of references). Then Insert Selected Citation(s).
  3. If you need to add additional citations into the same set of brackets at a later time, simply click your cursor anywhere within the grey-shaded brackets and insert as above.

Inserting citations in footnotes

The only difference to the steps above is that you use Word’s footnote function to insert a footnote and then insert the citation in the footnote using EndNote as above. You will need to select an output style that is configured to footnotes, e.g. Chicago A. You can watch the video at the bottom of this page for a demonstration.

The short videos below demonstrate how to add citations to a Word document for Windows and Mac computers.