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Guidance on using EndNote software at the University of Adelaide

You can opt to use formatted or unformatted citations when working with Word documents.

Formatted citations look "normal" for the style; for an example, a Harvard in-text citation: (Thornburg & Challis 2014)
Unformatted citations always appear as {Author, year #no.} - curly brackets, author surname, publication year, record number.

Why would I used formatted citations?

  • They contain coding, allowing them to display correctly for the chosen referencing style.
  • It makes it easier to switch between styles.
  • It makes it easier to check whether your citations and bibliography are appearing correctly.

Why would I use unformatted citations?

  • They contain no coding.
  • In large documents: adding a lot of formatted (coded) references to your paper can slow down your work.
  • The Track Changes function in Word uses coded fields and can conflict with EndNote citations.
  • To enable cutting and pasting from within the same document or different documents that share the same EN library.
  • For merging documents (e.g. thesis chapters) to form a single long document.

Switching from formatted to unformatted (and back again)

Usually, the document will be set to Instant Formatting is On.
You can change this by clicking Convert Citations and Bibliography > Convert to Unformatted Citations.

Screenshot of EndNote CWYW showing how to convert from formatted to unformatted citations.

When you want to change back to formatted citations, simply click Update Citations and Bibliography.

Screenshot showing EndNote CWYW dialogue box - Update citations and bibliography.

Summary of differences

Formatted citations Unformatted citations
Formatted citations are finished or final citations. Unformatted citations are temporary or placeholders.
There is a lot of code behind each citation (they will highlight in grey if clicked on). There is no code present, making the document quicker to load and easier to manipulate (tracking changes, cutting/pasting, merging multiple documents).

Depending on which referencing style you are using they could look like this:

(Author, year)
1. or [1] or ¹

No matter what style you are using they always look like this:

{Author, year #no.}

They are enclosed by curly braces, have the first author's surname, the year, and the #no. which refers to that record number in the EndNote library.

A bibliography/reference list is automatically produced. No bibliography/reference list is produced.

To edit: See "Editing citations" page above

To edit: This can be done manually, with care.
Adding a page number - use @ e.g. {Thornburg, 2014 #29@206}
Adding a prefix - use e.g. {see also \Thornburg, 2014 #29}
Adding a suffix - add text at the end, e.g. {Thornburg, 2014 #29, fig. 2}