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Guidance on using EndNote software at the University of Adelaide

You can opt to use formatted or unformatted citations when working with Word documents.

Formatted citations look "normal" for the style, e.g. (Thornburg & Challis 2014)
Unformatted citations always appear as {Author, year #no.} - curly brackets, author surname, publication year, record number.

Why would I used formatted citations?

  • Contain coding, allowing them to show in the correct style
  • Easy to switch between styles
  • Easy to check whether your citations and bibliography are appearing correctly

Why would I use unformatted citations?

  • Contain no coding
  • Long documents: adding a lot of formatted (coded) references to your paper can slow down your work
  • Track Changes function uses coded fields and can conflict with EN citations
  • Cutting and pasting from within the same document or different documents that share the same EN library
  • IMerging documents (e.g. thesis chapters) to form a single long document

Switching from formatted to unformatted and back again

Usually, the document will be set to Instant Formatting is On.
You can change this by clicking Convert Citations and Bibliography --> Convert to Unformatted Citations.

When you want to change back to formatted citations, simply click Update Citations and Bibliography.

Summary of differences:

Formatted citations

Unformatted citations

Formatted citations are finished or final citations. Unformatted citations are temporary citations or placeholders.
There is a lot of code behind each citation (they will highlight in grey if clicked on.) There is no code present, making the document quicker to load and easier to manipulate (tracking changes, cutting/pasting, merging multiple documents).

Depending on which referencing style you are using they could look like this:

(Author, year)
1. or [1] or ¹

No matter what style you are using they always look like this:

{Author, year #no.}

They are enclosed by curly braces, have the first author's surname, the year, and the #no. which refers to that record number in the EN library.

A bibliography/reference list is automatically produced. No bibliography/reference list is produced.

To edit: Editing citations

To edit: This can be done manually, with care.
Adding a page number - use @ e.g. {Thornburg, 2014 #29@206}
Adding a prefix - use e.g. {see also \Thornburg, 2014 #29}
Adding a suffix - add text at the end, e.g. {Thornburg, 2014 #29, fig. 2}

NB. There is a bug with the current version of X9 that causes page numbers, prefixes and suffixes to duplicate when the document is unformatted/reformatted. The only workaround is to remove the field codes of the document once it is finalised, and then manually remove the duplications.