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Guidance on using EndNote software at the University of Adelaide

Once you have inserted a citation, you should not edit it directly.
If you make any changes within the brackets of a citation it will disappear when the bibliography re-formats.
You must use ‘Edit & Manage Citation(s)’: Screenshot showing Edit & Manage Citation(s) option from menu.

  1. Click on the citation you wish to change.
  2. Select the Edit & Manage Citation(s) command from the Toolbar (or right-click the mouse). You will now see a dialogue box allowing you to format the citation.

To omit an author’s name from a citation:

If using an author-date style and you wish to use the author's name as part of the text, you will want to exclude the author's name from the EndNote citation.
To do this, highlight the option to *Display as: Author (Year) and then click on the OK button.

Screenshot showing Edit & Manage Citations function, changing author name display.

To add a page number:

  • If the bibliographic style you are using is set up to display Cited Pages (APA 6th and Harvard AGIMO style are) then you enter the page numbers next to the box labelled Pages:
    e.g. 25 (no punctuation necessary).
  • If the style is not set up to show Cited Pages (most of the journal output styles are not) then you add page numbers in the Suffix: field, including punctuation,
    e.g.  , p.25 (a space before the comma is necessary).

Correcting in-text citation mistakes

If you notice an error in an author's name (e.g. a spelling error) in your Word in-text citations, DO NOT correct it directly in the document - this can disrupt the coding and corrupt your document.

Instead, do the following:

  1. Return to your EndNote library
  2. Locate the problem reference and double click to open it
  3. Edit the reference as needed
  4. Close and save the reference
  5. In your Word document, click Update Citations and Bibliography. This will automatically insert your corrections into your document.

    Screenshot showing command to update citations and bibliography in CWYW.

You can watch the videos below to see how the Edit and Manage Citations process looks on Windows and Mac.

Includes how to add page numbers, prefixes or suffixes to a citation, how to remove author names from a citation, how to add new references to an existing grouped citation, or remove references from a citation.