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Guidance on using EndNote software at the University of Adelaide

Finding and removing duplicates

As you add references to your EndNote library, you may inadvertently add duplicate records, or multiple versions of the same citations, with minor variations.  By default, EndNote identifies a record as a duplicate if two or more records are assigned the same reference type (such as Journal Article), and include the same information in the Author, Year and Title fields. You can change the criteria for determining duplicates through Edit > Preferences > Duplicates.

To check for duplicate references in your EndNote library click on Library > Find Duplicates
Pairs of duplicates are displayed side-by-side allowing you to compare the data between them. The earlier reference is the one on the left. You can make changes to either reference and choose which one to keep.

Screenshot showing the EndNote dialogue box comparing duplicate records.

For each set of duplicates you have the option to:

  • Click Keep This Record to save that particular reference and move the other one to the Trash folder.
  • Click Skip to keep both references in the library.. They will appear in a temporary Duplicate References group, so you can review them later.
  • Click Cancel to automatically instruct EndNote to select the most recently-entered version(s) of each duplicate reference as the one(s) to be removed. If you move the selected references to the trash, they will be removed from the library, removing all duplicate copies EndNote found. All duplicates (including the original copy of the reference which will not be highlighted when the group window is created) will appear in a temporary Duplicate References group if you wish to review them.

Screenshot of EndNote duplicates group list.


EndNote 20 Find Duplicates (1:02)